Customized Structure (IH01) through Authorization Group (BEGRP)
_____________________________________________________________________________
Author: Jogeswara Rao K
Business need and the Objective
In an enterprise, the mapping /structuring of assets (as Functional Locations & Equipments) is generally done as per the process flow. The structure is nothing but the Asset tree, how the assets are installed in the shop-floor. We know this structure is seen through IH01, which we can say the gateway to SAP-Plant maintenance.
Agencies with different expertise are usually involved in the upkeep/maintenance of these assets such as
-Mechanical Maintenance
-Electrical Maintenance
-Instrumentation & Automation
-Hydraulics & Lubrication
-Utilities like Air-conditioning, Water Supply, Gas Supply etc.
All these agencies record their jobs through Notifications and Maintenance Orders on their respective equipments
of this Equipment tree (Structure).
Example:
Furnace
|
Pusher1
|
Mechanism
Pusher Motor
Pusher Motor Controls
Furnace Cooling system
Gas supply system
Pusher2
|
Mechanism
Pusher Motor
Pusher Motor Controls
Furnace Cooling system
Airconditioning
In the structure shown above if we want to customize the IH01 display to respective agencies so that these agencies will be able to see their respective machines only, then this can be accomplishes as per the procedure explained in this document.
For Electrical Agency, the result would be:
Furnace
|
Pusher1
|
Pusher Motor
Pusher Motor Controls
Pusher2
|
Pusher Motor
Pusher Motor Controls
How is it done?
Let us consider a sample structure shown below. (IH01 with 'ABC' F/Locn value)
Now suppose the Equipment to Agency relation in each branch (Pusher) is as under:
First two equipments | Mechanical | User1 |
Next two equipments | Electrical | User2 |
Fifth Equipment | Instrumentation | User3 |
Sixth Equipment | Airconditioning | User4 |
As said before the objective is to restrict the display to their respective equipment.
Create Authorization Groups as under in SPRO
Now go to ‘Change Equipment Master’ (IE02) of each of these equipments, give the respective authorization group values and save, as shown below.
Then
Create 4 Roles (One each for these 4 agencies) through PFCG or modify existing Roles as under:
Shown below is the role for AGR1 Mechanical Maintenance Agency
Assign these Roles to the respective Users.
Now when the user1 (Mechanical) goes to the Structure (IH01) the following is the tree he will be seeing.
Similarly, when the user2 (Electrical) goes to the Structure, he will be seeing…
….. So on for other users.
Now the real application of this feature
Many of us know that the above functionality can be achieved through Planner Groups as well.
The significance / relevance of present document is more during the situations like one illustrated below:
There is an Enterprise having about 60 departments. The structure here has thousands of functional locations, lakhs of equipments and many hundred Planner groups.
Now there exists a central repair agency which attends major repairs on a category of equipments through-out the enterprise. The list of the equipments relevant to this agency, covers only those equipments of a planner group which satisfy certain conditions (ex Motors >50KW).
Here comes the use of controlling the structure display though object other than a planner group.
So all such equipments have been assigned an authorization group and a display role was created on this object (Auth.Group) and assigned to the users of this central agency, to display structure with equipments of their jurisdiction only.
Pictorial depiction of required equipments in the structure.
Hope this knowledge piece helps the members.
Thank you.