Introduction
SAP offers the use of IBIP supported transactions from within the LSMW, But what if you cannot provide authorization to the PM users for LSMW with
recording capabilities in the production system or the LSMW is too complex in case of multi structures for the non technical user ?
Here is another alternative, Excel IBIP Tool is an Excel spreadsheet which enable plant maintenance data migration directly from the IBIP transaction .
This excel based tool can generate flat files that matches SAP IBIP structures and hierarchy
Table of Contents
I. Requirement
II. Solution
III. How to do
1. Templates examples
Exemple 1 :Create Equipment with user status
Exemple 2 :Create Equipment with class and characteristics
Exemple 3 :General Task list with operation and assignment to maintenance packages- video exemple here
2. Upload Flat file to SAP
Upload Flat File from presentation server to IBIP transaction
I. Requirement
- Microsoft excel 2007- 2013
- Macro enabled
- Download here the IBIP Tool
II. Solution.
- Step 1 : Create IBIP Template Multi/single level structures
- Step 2 : Fill the master data
- Step 3 : Generate Flat file from Excel
- Step 4 : Upload flat file with IBIP transaction
III. How to do
Exemple 1: Equipment creation with user status
Step 1 : Create template
- Selected multi structure radio button
- Select structure IBIPEQUI
- Select the required fields from the IBIPEQUI structure
- Select structure IBIPSTAT
- Select all the fields from this structure
1. Select Prepare to create new Tempate
2. Select the Multi structures radio button
3 .Select IE01– Create equipment in the transaction combo box
4. Select the IBIPEQUI structure in the data structure listbox
5. Double click the IBIPSTAT structure which holds the user status data 
Step 2-3 Fill template data and press Execute
6. Fill the template created from row4 in the data required for uploading to SAP
7. Press on execute to generate the Flat file
The flat file will Automatically created ( stored in the temp folder )
Step 4 : Upload the Flat File to the IBIP transaction
9. Select the created file from the flat file selected folder and press in the IBIP transaction
Another alternative is to store the flat files at the application server which is mostly required when the data migration duration takes
more then several hours and it is required to schedule the run at night (when system load is low) , in this case :
Goto sm51 select the required server
Goto to transaction CG3Z and upload the flat file to the current application server
3.Select the application server which the file was uploaded into and select the Phys. file and press on "Execute"
10. Lets Check and confirm that the equipment 10006947 created is created with the "0005" status which as displayed in the excel row 4
We can see the result : the equipment 10006947 was created with user status "0005"
Exemple 2: Equipment creation with class and characteristics
1 Goto transaction IBIP – press the information icon to see Structure hierarchy , So you can know which structures are required to your business scenario
3. Now –with the IBIP Tool Create template using structures IBIPEQUI , IBIPCLAS , IBIPFEAT
(Unhide row 1-2 to view selected structures and fields technical names)
4.Upload the Flat File to the IBIP transaction
5. Let’s Check and see that the equipment created 200860 was created with the required class and characteristics per the data in
the excel rows 4 -6
2015/05/24:
- Updated Version 1.2 is available.
- FlatFile will be stored in the temp folder .
- Corrected screen shots.
- Added Tutorials Video for General task list
Comments are welcome.
Cheers
Ziv