IH01 Structure Customizing beyond I_INGRP Authorization Object

Introduction

In an enterprise, the mapping /structuring  of assets (as Functional Locations & Equipments) is generally done as per the process flow.  The structure is nothing but the Asset tree, how the assets are installed in the shop-floor. We know this structure is seen through IH01, which we can say the gateway to SAP-Plant maintenance.

Agencies with different expertise are usually involved in the upkeep/maintenance of these assets such as

-Mechanical Maintenance

-Electrical Maintenance

-Instrumentation

-Air Conditioning

All these agencies record their jobs through Notifications and Maintenance Orders on their respective equipments

of this Equipment tree (Structure).

So far we are discussing about the Maintenance Agencies owned by the the Shop.

But there is a situation in Organizations where Centralized Maintenance Agencies exist and they are authorized to access some of these Assets and these Agencies are labelled with different Planner Groups.

The constraint to provide them the IH01 tree, displaying only their Equipments, is that all these equipments have planner groups filled with those of the agencies owned by Shop.

The present topic is about this situation.

Objective

Need to give a Customized IH01 Structure to these Central Service agencies, using a field  other than the Planner Group.

(Because the Planner Group field is already consumed by maintenance agencies owned by shop)

How?

Here Comes the idea of using the I_BEGRPAuthorization Object.

That is, uUsing the Authorization Group field in Equipment Master.

Let's see a sample structure shown below.

Now suppose the Equipment to Agency relation in each branch (Pusher) is as under:

As said before the objective is to restrict the display to their respective equipment.

Create Authorization Groups for these Central Agencies in SPRO

Now go to ‘Change Equipment Master’ (IE02) of each of these equipments, give the respective authorization group values and save, as shown below.

Then

Create 4 Roles (One each for these 4 agencies) through PFCG or modify existing Roles as under:

Shown below is the role for AGR1 Mechanical Maintenance Agency

Assign these Roles to the respective Users.

Now when the user1 (Centralised Mechanical services)  goes to the Structure (IH01) the following is the tree he will be seeing.

(Only those 2 of his jurisdiction)

Similarly, when the user2 (Centralised Electrical services)  goes to the Structure, he will be seeing…

….. So on for other users.

Now an exapmle of the real application of this feature

There is an Enterprise having about 60 shops (departments). The structure here has thousands of functional locations, lakhs of equipments and many hundred Planner groups.

Now there exist a central repair agency which attends major repairs on a certain category of equipments through-out the enterprise. The list of the equipments relevant to this agency, covers only those equipments of a particular planner group of shop, which satisfy certain conditions (e.g., Motors >50KW).

Here comes the use of controlling the structure display though an object other than a planner group.

So all such equipments have been assigned an Authorization Group and a display role was created on this object (I_BEGRP) and assigned to the users of this central agency, to display structure with equipments of their jurisdiction only.

Pictorial depiction of required equipments in the structure.

Important Note:

One Pre-requisite is that AuthorizGroup fields in 100% Equipments need to be in filled condition with some value. If it is not so, then the user will see the Equipments with blank AuthorizGroup field also alongwith Equipments with his own AuthorizGroup values.

Hope this knowledge piece is of relevance to some of the members.

Thank you

Jogeswara Rao K